In response to Russia’s invasion of Ukraine, the UK is seeking to support the Ministry of Defense of Ukraine (U-MOD) to help those who have served and are suffering from trauma (psychological and physical) related to the conflict.

The invasion of the Russian Federation into the sovereign territory of Ukraine has led to a significant increase in the number of those who serve their country in combat and combat-ready roles. This has led to increased pressure on the Armed Forces of Ukraine (AFU) to support an increase in the number of troops, including those with limited military connections, experience and expertise. The Ad Hoc Defense Advisory Group is looking for a partner who can achieve the following four objectives:

  1. assist in the development of U-MOD’s internal policy to ensure that it provides support for best practices for managing the risks of psychosocial and trauma; including recognizing the special needs of vulnerable groups (women and minorities)

  2. assist in the development of monitoring of psychosocial trauma, learning lessons and supporting feedback

  3. to analyze the gaps in psychosocial trauma in the AFU. Contact a UK Military Injury Support Specialist to help develop a package to improve the existing process and fill any support gaps (through advice, assistance or direct delivery if required)

  4. to conduct in consultation with the AFU an analysis of the needs of the regulations on Ukrainian surgery for conflict-related injuries. If necessary, work with the Royal Center for Defense Medicine in the UK to adapt and provide their distance learning package for trauma surgery

Bidding Guide

  • initially the projects will be funded for 9 months from July 22 to April 2023
  • successful contractors must obtain project funding in GBP and open a bank account in GBP for the project
  • project applications must demonstrate 85% of the costs by December 31, 2022 and 100% of the costs by March 31, 2023
  • potential contractors are allowed to join forces and present their project proposals in a consortium of several organizations (implementers). These can be both international and local non-profit organizations or multilateral organizations working in the Ukrainian context. When choosing this option, the main partner should be one entity that will coordinate the efforts of the joint initiative and will have the main responsibility for the project. Government agencies can only act as co-financiers or beneficiaries of the project
  • minimum budget limit: £ 75,000 (seventy five thousand pounds)
  • maximum budget limit: £ 125,000 (one hundred and twenty-five thousand pounds)
  • bids, where possible, should not exceed 30 pages
  • applications must be in English

Recommendations and requirements for project budgets are given on tab 1 of the CSSF Activity-based budget template and instructions (ODS, 18.1 KB).

We cannot fund academic courses or research, teaching English; the acquisition of land, property, IT or other equipment (clarification below) and the financing of construction work under this fund.

Evaluation

Applications will be evaluated according to the following criteria:

  • compliance with the above thematic priorities and outcomes
  • realistic results that can be achieved in the funding period from July 1, 2022 to March 31, 2023
  • evidence that they are able to adapt and bend to the situation in Ukraine and the needs of the APU
  • project development includes clear monitoring and evaluation procedures, as well as risk and financial reporting procedures
  • evidence of proven results and guarantees of progress
  • evidence of sustainability – demonstrating that the benefits of the project continue beyond funding
  • bringing the project budget in line with the requirements and recommendations listed in the CSSF-based budget template and project proposal
  • alignment with the Paris Agreement, demonstrating that a risk and impact assessment on climate and the environment has been carried out and no harm to the environment will be caused
  • organizations have robust protection policies and implementation plans to ensure protection of beneficiaries and protection against sexual exploitation, abuse and sexual harassment (SEAH). Evidence that organizations will effectively combat discrimination and provide equal opportunities for persons with protective characteristics in accordance with UK equality law, including International Development (Gender Equality Act) and Duty on public sector equality
  • the project budget demonstrates a sufficient level of detail and overall value for money
  • we strive to ensure that the total cost of the project management team, project operation costs and office support costs ideally does not exceed 10% of the ceiling of the total project cost. In the event that your organization has a central agreement with the FCDO to include head office overheads in CSSF project budgets (e.g., international multilateral agencies), they may be added to the project budget under the central agreement and are not included in the 10% ceiling mentioned. above

Basic skills and competencies of the implementer

The implementer will have:

  • extensive experience in Ukraine or in similar conditions in the region of Eastern Europe and Central Asia (EECAD).
  • strong knowledge of the military medical context, including psychological support in civilian and military systems
  • good knowledge of the operational structure of the medical support service of the APU
  • should have access to and influence within the relevant public authorities
  • opportunity to gain relevant expertise to support mapping, capacity-building and advocacy components, both internally and, where appropriate, externally
  • project and budget management skills, experience, capabilities and capacity
  • experience in monitoring, evaluation and training processes

Funding exceptions

Funding cannot be used to fund the following:

  • procurement of personal protective equipment (PPE), vaccines, diagnostic tests / materials and medicines related to COVID-19
  • acquisition of land or property
  • construction work
  • purchase or maintenance of IT and capital equipment (if the equipment is needed to achieve the results and impact of the project, fill in a separate Information on the purchase of equipment (ODT, 7.09 KB) and submit it along with the project proposal and budget)
  • the organization’s fundraising efforts

Digital costs – costs of digital development in excess of £ 10,000 for “any external services provided via the Internet to citizens, businesses, civil society or non-governmental organizations” – must be shown separately in Digital form of cost proposal (ODT, 19.7 KB) and be approved by the FCDO.

The process

The deadline for project proposals is 23:55 (GMT) on Wednesday, June 8, 2022. Late proposals will not be considered.

When sending, indicate “Psycho-social and traumatic medical support of the Ministry of Defense of Ukraine” and the name of the bidder in the subject of your letter.

Proposals should only be submitted using the attached CSSF forms (see Additional Information and Documentation below).

Bidders must submit documents in standard Microsoft Office formats (Word, Excel).

Proposals must be submitted to CSSF.Programme@fcdo.gov.uk

Project proposals selected for further consideration will be notified by June 17, 2022. Due to the large number of applications, the British Embassy in Kyiv will not give feedback on each application – will only contact the winning participants.

Selected applicants will be asked to undergo a due diligence assessment (the form will be sent to them).

The British Embassy is committed to finalizing grant agreements with successful project executors by 1 July 2022.

CSSF Team – CSSF.Programme@fcdo.gov.uk

Additional information and documentation

All contractors are expected to sign a standard FCDO grant agreement with the embassy. The terms of the contract or agreement are not negotiable.

As all projects are expected to reach 85% of expenditure by 31 December 2022, activity-based budgets should reflect this requirement.

https://www.gov.uk/government/news/call-for-project-bids-to-support-psychological-and-traumatic-medical-work-in-ukraine-in-2022-to-2023

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